Report on Office Administrator - Field - Fontana, CA 92337
Office Administrator - Field - Fontana, CA 92337
The Office Administrator will handle all administrative / operational functions for their location, on their assigned shift. This position reports to the local RLC Manager or OSM. Duties include, but are not limited to: daily production data entry, processing Bills of Lading, invoicing, communicating with vendors, directing and controlling the flow of drivers, and communicating with customers. This position will also act as a backup to the site manager in their absence.
Essential Duties and Responsibilities:
Must be proficient using Microsoft Word, Excel, and Outlook
Ability to communicate expectations and goals daily to team in order to meet Relogistics performance standards
Ability to communicate to customer any needs or concerns
Must be able to coach, train, provide feedback, and if necessary hold team members accountable
Must be accountable for achieving Relogistics results while maintaining Relogistics Core Values and Safety Standards
Ensure office and yard are clean and organized
Ability to hold meetings to include but not limited to safety and production
Ability to complete all production paperwork with accuracy
Communicates directly with On Site / Plant Manager regarding employee issues
Ensuring that all employees are working safe and abide by all safety policies
Ensuring that all daily equipment checks on all Industrial power equipment are being performed
Examining products to verify conformance to quality standards Must maintain a clean & safe environment working environment that meets Relogistics standards
Answers the main phone, routing callers based on their needs and greets visitors and directs them to the appropriate area or person.
Date-stamps, reviews, and routes incoming mail
Composes and types routine correspondence
Prepares, sends, picks up, and distributes all incoming and outgoing mail
Organizes and maintains file system, and files correspondence and other records. Maintains employee personnel files
Makes copies of correspondence or other printed materials
Orders and maintains supplies and arranges for office equipment maintenance
Assists employees with general administrative questions regarding employment, pay, benefits, etc.
Performs data entry of facility business activity
May perform basic financial data entry
Assists in coordinating incoming and outgoing loads
Other duties as assigned
This position has no supervisory responsibilities.
Education and/or Experience:
High school degree or GED is required.
Associate's degree (A.A.) or equivalent from two-year college or technical school preferred
Three or more years related administrative experience; or equivalent combination of education and experience
Basic accounting, payroll, and/or human resources experienced highly desired
Previous experience working in a manufacturing or distribution setting required
Must be able to speak, read, and write in English fluently. Spanish fluency is a plus in many locations. Excellent oral and written communication skills needed. Ability to read, analyze, and interpret general business publications, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedural instruction manuals. Ability to respond to questions from warehouse personnel, clients, customers, and the general public.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Willingness to work through employee relations issues.
Certificates, Licenses, Registrations:
Other Skills and Abilities:
Proficient in use of MS Office products (e.g. Word, Excel, Outlook, PowerPoint, etc.) required. Expected to be comfortable with technology, generally. Desire and ability to provide excellent customer service to all levels of the organization as well as to visitors and customers.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is dependent on location- ear protection is mandated in several locations, and all employees in those locations are required to wear it when in the production areas
Eye protection must be worn while in the production areas of all locations
Appropriate work clothing is required including long pants and safety shoes
Relogistics Services, LLC - 3 hours ago